Privacy Policy

Effective Date: September 22, 2021

SafeSite LLC (“SafeSite”) understands that you care about how we collect, use, and share information when you interact with our websites, mobile applications, social media sites and handles, email, and online services (collectively, our “Services”), and we value the trust you place in us. This Privacy Policy explains:

• the types of information we collect through our Services;
• how we use and protect that information;
• the types of information we may share with others and under what circumstances;
• the choices you have regarding our collection, use, and sharing practices; and
• details regarding our use of third-party cookies and other tracking technologies.

This Policy applies when you interact with us through our Services. It also applies anywhere it is linked. It does not apply to non-SafeSite websites and mobile applications that may link to the Services or be linked to from the Services; please review the privacy policies on those websites and applications directly to understand their privacy practices.

Information We Collect 

Information you give us

Our Services may permit you to enter contact information and other information about you. We collect and store any information you enter when using our Services. This includes:

• Contact and demographic information, including your name, phone number, email address, date of birth, and any other information you provide when creating an account or otherwise interacting with us.
• Appointments you book through our site.
• Any information or data you provide by interacting in our online forums and chatrooms, or by commenting on content posted on our Services. Please note that these comments are also visible to other users of our Services.
• Information you provide when you complete a survey.
• Information you submit to inquire about or apply for a job with us.
• If you contact us, we may keep a record of that correspondence and any contact or other information provided.
• Medical or health information that you provide to us or that is generated in the course of using our Services.

When you engage in a transaction using a credit or debit card on our site, we use a payment processor to process your payment; SafeSite does not collect or store payment card information.

Information we get with your affirmative consent when you use our Services

Protected Health and/or Medical Information. Our Services include, among other things, the provision of laboratory services including COVID testing. If we provide laboratory services to you, this may result in the creation of protected health and/or medical information about you. The use and storage of such information will be governed by this Privacy Policy and applicable laws and regulations.

Camera and photos. Our Services require us to collect images and other information from your device’s camera and photos. For example, you won’t be able to upload photos from your camera roll unless we can access your camera or photos. If you would like to use our Services that require our access to your device’s camera and photos, then you must affirmatively consent to allow us to access your device’s camera and photos. 

Information We Collect From Other Sources

We may also receive information about you from other parties including but not limited to, name, date of birth, email address, mailing address, and personnel number.

Information We Collect Automatically

When you interact with us and/or access our Services, we collect certain information about your use of our Services automatically. This includes:

• Analytics about your interaction with our Services, including traffic data, location data, weblogs and other communication data, the resources that you access, and how you reached our Services.
• Details regarding the device you use to access our Services, including, but not limited to, your IP address, operating system, and browser type.
• Information that you make available to us on a social media platform (such as by clicking on a social media icon linked from our Services), including your account ID or username and other information included in your posts.
• 
  

Any or all activities involving collecting usage information may be performed on our behalf by other companies, including, for example, Google Analytics and Amazon Web Services (or AWS). These third parties, through the use of cookies or other tracking technologies, help us analyze how users interact with and use our website, compile reports on website activity, and provide other services related to our website activity and usage. The technologies used by these third parties may collect information such as your location, time of visit, whether you are a return visitor, your IP address, and any referring website. You can learn more about Google’s and AWS’ partner services and to learn how to opt out of tracking of analytics by Google on Google’s Privacy and Terms website and by AWS on AWS’ Privacy Notice website.

Cookies and Other Tracking Technologies

We use cookies and other technologies to provide features on our Services. We also partner with other companies that use these technologies to collect information about your use of our Services. 

The types of cookies and tracking technologies our partners use can be categorized as:

Analytics: These technologies help us to understand how visitors interact with our Services by collecting and reporting information about how you and your device interact with the Services.

Social Media: These technologies allow us to provide a user experience that is integrated with various social media platforms.

Most web browsers automatically accept cookies but, if you prefer, you can usually modify your browser setting to disable or reject cookies. If you delete your cookies or if you set your browser to decline cookies, some features of the Services may not be available, work, or work as designed. You may also be able to opt out of or block tracking by interacting directly with the other companies who conduct tracking through our Services.

Combination of Information

We may combine information from the Services together and with other information we obtain from our business records. Additionally, information collected about you from a particular browser or device may be linked to information collected from another computer or device that we believe relates to you.

How We Use Your Information

We may use the information we collect about you for the following purposes:

• To provide you with our products and services, including to take steps to enter into a contract for sale or for services, process payments, fulfill orders, send service communications, and conduct general business operations such as accounting, recordkeeping, and audits.
• To give recommendations, deliver personalized marketing and advertising to you about our products and services, and to enable additional features on our Services and to provide you with a personalized service.
• To provide you with the best service and improve and grow our business, including to understand how our Services are being used, understand our customer base and purchasing trend, understand the effectiveness of our marketing, and develop new products and services.
• To protect and secure our Services, assets, network, and business operations, and to detect, investigate, and prevent activities that may violate our policies or be fraudulent or illegal. 
• To comply with legal process, such as warrants, subpoenas, court orders, and lawful regulatory or law enforcement requests and to comply with legal requirements regarding public health reporting and provision of products and services.

How We Secure the Information We Collect From or About You

We use a combination of physical, technical, and administrative safeguards to protect the information we collect through the Services. While we use these precautions to safeguard your information, we cannot guarantee the security of the networks, systems, servers, devices, and databases we operate or that are operated on our behalf.

How We Share Your Information

We share information as follows:

As Authorized By You: We will disclose your information to third parties as authorized by you. 

Service Providers: We engage vendors to perform functions on our behalf, and they may receive information about you. These vendors are obligated by contract to (a) use information that we share only for the purpose of providing these services, and (b) abide by the same restrictions and conditions that apply to us with respect to any protected health information that we may share for the purpose of providing these Services. The business functions our vendors support include: billing and collection; auditing and accounting; professional services; analytics services; security; and IT. 

Social Media Platforms: If you interact with us on social media platforms, the platform may be able to collect information about you and your interaction with us. If you interact with social media objects on our Services (for example, by clicking on a Facebook “like” button), both the platform and your connections on the platform may be able to view that activity. To control this sharing of information, please review the privacy policy of the relevant social media platform.

Government Entities: We may also share data when we believe in good faith that we are lawfully authorized or required to do so to respond to lawful subpoenas, warrants, court orders, or other regulatory, public health or law enforcement requests or requirements, or where necessary to protect our property or rights or the safety of our employees, our clients, or other individuals. 

Potential Purchasers of Our Business: We may change our ownership or corporate organization while providing the Services. We may transfer to another entity or its affiliates or service providers some or all information about you in connection with, or during negotiations of, any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. We cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Policy. 

We may use and share at our discretion data that has been aggregated (information that has been compiled into summaries) or de-identified (information that has been stripped of all unique identifiers such that it cannot be linked to a particular individual). 

Cross-border Transfer of Data

If you use our Services outside of the United States, you understand that we may collect, process, and store your information in the United States and other countries. The laws in the United States regarding information may be different from the laws of your country. Any such transfers will comply with safeguards as required by relevant law. By using the Services, you consent to the collection, international transfer, storage, and processing of your data.

Our Practices Regarding Information Belonging to Children

The Services are intended for users age thirteen and older. SafeSite does not knowingly collect information from children. If we discover that we have inadvertently collected information from anyone younger than the age of 13 without consent from a parent or legal guardian, we will delete that information.

Sharing of Medical or Health Information

To the extent that we receive protected health information about you, that information is shared in compliance with this Privacy Policy and applicable laws and regulations.

Services We Do Not Provide

Our Services do not include any of the following:

• Tracking or monitoring infected or exposed individuals for the purpose of COVID-19 contact tracing, response or mitigation;
• Interpreting an individual’s vaccination record or issuing public health conclusions regarding an individual’s vaccination record;
• Verifying an individual’s COVID-19 vaccination status, current infection, or history of infection, including for the purposes of determining an individual’s eligibility for travel or entry into public spaces; or
• Independently verifying that an individual’s vaccination record is valid through any governmental portal or otherwise.

Your Account: Please visit the SafeSite dashboard website (dashboard.safe-site.io) or mobile application to update your contact information and payment method.

Most web browsers automatically accept cookies but, if you prefer, you can usually modify your browser setting to disable or reject cookies. If you delete your cookies or if you set your browser to decline cookies, some features of the Services may not be available, work, or work as designed. You may also be able to opt out of or block tracking by interacting directly with the other companies who conduct tracking through our Services.

Your browser or device may include “Do Not Track” functionality. We do not respond to Do Not Track signals at this time. We may track IP addresses over time and across the Internet. 

Changes to This Policy

We may make changes to this Policy from time to time. The “Effective Date” at the top of this page indicates when this Privacy Policy was last revised. We may also notify you in other ways from time to time about the collection, use, and disclosure of your personal information described in this Policy.

For questions about our privacy practices, contact us at:

SafeSite LLC

26660 Agoura Rd. 

Calabasas, CA 91302

Email: info@safesitescreening.com

1. Description. The COVID-19 Test is performed by SafeSite LLC (“SafeSite”). SafeSite is certified to perform testing under the Clinical Laboratory Improvement Amendments of 1988( “CLIA”) and applicable state law, when required. SafeSite LLC performs COVID-19 testing pursuant to the order of an authorized practitioner using tests developed by independent third parties pursuant to the Food & Drug Administration (“FDA”) Immediately in Effect Guidance for Clinical Laboratories, Commercial Manufacturers, and Food and Drug Administration Staff: Policy for Diagnostic Tests for Coronavirus Disease-2019 during the Public Health Emergency during the Public Health Emergency and that have received FDA Emergency Use Authorizations (EUA). The practitioner ordering the COVID-19 tests may have a contractual relationship with SafeSite, with your Employer or may have an independent relationship with you.

2. Intended Purpose. The COVID-19 Test is a nucleic acid amplification test designed to detect the genetic material of the SARS-CoV-2 (COVID-19) virus in a sample from your respiratory system and to meet the EUA statutory standard for COVID-19 testing. Your Employer is seeking to make the COVID-19 Test available to its personnel during the COVID-19 public health emergency and [insert description of the event/production] as one measure to help prevent the spread of COVID-19 to Employer’s workforce. 

3. Explanation of Test Results. The COVID-19 Test results will indicate as positive, negative or inconclusive. I have had an opportunity to review the FACT SHEET FOR PATIENTS attached to this Patient Informed Consent. I further understand that I have the opportunity to ask questions regarding the purpose, reliability, limitations, and risks and benefits of the COVID-19 Test I understand that while the testing offered by SafeSite may help diagnose COVID-19, I understand that it does not constitute medical care or treatment and that I should consult either the practitioner who ordered the test or my usual healthcare provider after receiving my COVID-19 Test results to help me evaluate treatment and care options. 

4. Payment for the COVID-19 Test. I understand that (a) my Employer will pay SafeSite for my COVID-19 Test but will not bill insurance on my behalf for the provision of the lab test (b) SafeSite will not bill my insurance for the COVID-19 test, (c) there will be no patient copayment responsibility for the COVID-19 test, and (d) any charges associated with the COVID-19 Test will not be applied to any deductible, co-insurance or copayment obligation I may otherwise have. 

5. Consent to Collection and Authorized Use of My Test Sample. I hereby agree to have my lab sample collected by SafeSite personnel and submitted to SafeSite for the sole purpose of performing and reporting the COVID-19 Test. No other tests will be performed on my sample.

6. Consent and Authorized Release of my COVID-19 Test Results. I hereby request and authorize SafeSite to disclose and make available to me in secure, electronic format the results of my COVID-19 test. I understand these results will also be made available to the practitioner who ordered the test, my Employer (if I so authorize pursuant to a separate authorization), and anyone otherwise authorized to receive the test results. I also consent and authorize SafeSite to release my COVID-19 Test results to the applicable public health authority(ies) as required by law. 

7. Benefits and Risks of Consenting to the COVID-19 Test Results. SEE FACT SHEET FOR PATIENTS attached to this Patient Informed Consent. I understand that the tests administered by SafeSite may be tests that have been made available by the FDA under an emergency use authorization (“EUA”) in light of the current public health pandemic without going through the same type of review as an FDA-approved or cleared in-vitro diagnostic test. I understand the inherent limitations of the EUA recognition process and I am choosing to have SafeSite perform this COVID-10 testing anyway. Pandemic Contagion Risk. I understand that while the COVID-19 testing offered by SafeSite is intended to be a tool to help my Employer and me mitigate and address health and safety concerns, I understand that such testing has an inherent false positive and false negative rate and will not definitively determine whether or not I am positive for COVID-19. 

8. I acknowledge that I have received and read or had read to me the above information about the COVID-19-Test, including the purposes and possible risks and lack of reliability of the results. I understand the information provided to me and have had the opportunity to ask questions. I have all the information I want and need and all my questions have been answered. I hereby authorize SafeSite to collect a specimen from me and perform a COVID-19 test on it. I further authorize SafeSite to  report my COVID-19 Test results to (a) the practitioner who ordered the test, (b) my Employer (if I separately authorize), (c) the applicable public health authority(ies), as required by law, (d) anyone otherwise authorized to receive the test results and (e) me.